Career
Executive Assistant
Management & Operations
United States - NY, New York
Requisition ID
535137
Medidata: Powering Smarter Treatments and Healthier People
Medidata, a Dassault Systèmes company, is leading the digital transformation of life sciences, creating hope for millions of people. Medidata helps generate the evidence and insights to help pharmaceutical, biotech, medical device and diagnostics companies, and academic researchers accelerate value, minimize risk, and optimize outcomes. More than one million registered users across 2,000+ customers and partners access the world's most trusted platform for clinical development, commercial, and real-world data. Known for its ground-breaking technological innovations, Medidata has supported more than 30,000 clinical trials and 9 million study participants. And Medidata’s ongoing commitment to infusing the patient voice into trial designs and solutions is helping to create a better and more inclusive experience for all participants in clinical studies. Medidata is involved in nearly 40% of company-initiated trial starts globally, with studies conducted in more than 140 countries. More than 70% of novel drugs approved by the Food and Drug Administration (FDA) in 2022 were developed with Medidata software. Medidata is headquartered in New York City and has offices around the world to meet the needs of its customers. Discover more at www.medidata.com and follow us @medidata.
Our team:
Patient Cloud is a suite of powerful solutions that makes it simple and engaging for patients to participate in any clinical trial – so your trials are easier, faster, and produce better results. Built into the Medidata Clinical Cloud® platform, Patient Cloud solutions combine Medidata’s leading clinical trial technology with unmatched patient centricity by design.
Only Patient Cloud delivers the full range of tools to build scalable, flexible solutions at every level of onsite and decentralized trials, and our expert teams help you tackle problems creatively to find the most effective level of decentralization.
Who we are looking for:
Medidata Executive Assistants (EAs) are skilled Administrative Professionals who are responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive(s). The EAs have customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls and mail, communication on behalf of the Executive, and acting as the "gatekeeper;" as well as handling more complicated special projects such as coordination of complex meetings. In keeping with these duties, EAs are required to develop an acute understanding of the Executives’ work style and requirements, and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for allocation of the Executive's time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, Medidata EAs are expected to conform to the highest standards of performance, dependability, and professionalism.
Your Responsibilities:
- Provide routine assistance to the Executives which includes, but is not limited to: Executive correspondence, electronic filing, creating and updating Contacts, and other logistical support needs of the Executives
- Create and maintain an inventory of critical path projects and high-priority business development activities
- Maintain calendar for the Executive using electronic calendaring system
- Regularly organize meetings, appointments, conferences, and calls with both internal and external business partners
- Coordinate complex meetings, assist in
- 4-5 years supporting executives with calendaring, expenses, travel, internal team meeting organization, note taking.
Your Competencies:
- Superior verbal and written communication skills
- Exercises discretion and sound judgment; maintains confidentiality
- Excellent organizational and time management skills
- Proficiency in Google Apps (Gmail, Office Apps) and Microsoft Office Suite
- Dependable, punctual, follows instructions, responds to management direction and solicits feedback to improve performance
- Ability to work independently and proactively; demonstrates initiative
- Ability to make professional decisions based in accumulated knowledge of position responsibilities
- Demonstrates accuracy and thoroughness; monitors own work to ensure quality
- Ability to multi-task effectively and balance needs of multiple executives
- Strong interpersonal skills, ability to work in a team environment when required; high degree of tact
- Commitment to excellence
As with all roles, Medidata sets ranges based on a number of factors including function, level, candidate expertise and experience, and geographic location.
The salary range for positions that will be physically based in the NYC Metro Area is $88K to $95,422
Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata’s non-sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides best-in-class benefits, including medical, dental, life and disability insurance; 401(k) matching; unlimited paid time off; and 10 paid holidays per year.
Job Location: NYC, NY
Hybrid onsite/remote
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