Travel Program Manager


United States - NY, New York

Requisition ID



Medidata: Power Smarter Treatments and Healthier People

Medidata is leading the digital transformation of life sciences, creating hope for millions of patients. Medidata helps generate the evidence and insights to help pharmaceutical, biotech, medical device and diagnostics companies, and academic researchers accelerate value, minimize risk, and optimize outcomes. More than one million registered users across 1,900+ customers and partners access the world's most trusted platform for clinical development, commercial, and real-world data. Medidata, a Dassault Systèmes company, is headquartered in New York City and has offices around the world to meet the needs of its customers. Discover more at and follow us @medidata.

Your Mission:

To manage all aspects of travel for Medidata, provide a sustainable travel policy and ensure employee travel is safe and organized according to company policy. This position has reporting line to NAM T&E manager, who is located in 3DS Boston Campus, Waltham, MA. Countries involved: NAM, China, Japan, Korea, Singapore, United Kingdom. You will need to have a good understanding and successfully achieve our Global T&E ambitious objectives in line with 3DS business strategies. Main objectives: Simplify Traveler user experience, reinforce T&E travel policies adoption, and apply a lean approach to simplify process and operations.

Your Competencies:

- Manage Travel for Medidata

- Develop, oversee and manage the day to day operations relating to company travel, implement strategies as well as operational improvements

- Work with management to identify and recommend updates on travel related policy and procedures to ensure consistent application of travel policy/practices and high customer service levels

- In-depth knowledge of each specific local markets

- Establish, develop, and maintain strategic relationships with key stakeholders to align with their specific needs and requirements (CFO, T&E department) and suppliers

- Manage compliance to T&E policies 

- Drive continuous improvements to travel program to meet company needs

- Review Travel spend areas and perform benchmark: make recommendations to meet KPI objectives and for reducing corporate T&E spend.

- Establish and implement plan of action accordingly.

- Coordinate and align action plans with other geos to streamline processes

- Prepare monthly, quarterly, semi-annual and annual presentations to provide high value analysis, program updates and action plan to Senior Management as required.

Your Education & Experience:

- Five or more years of progressively challenging professional experience in travel and corporate card program management

- Experience with Concur software platform

- Ability to understand travel data, establish business cases and deliver supporting analysis of travel spend

- Strong written, verbal and interpersonal communication skills

- Excellent communication skills to non-native English speakers in a different and multiple cultural background and various seniority level within DS.

- Excellent time management skills and ability to multi-task and prioritize work, well-organized and reliable

- Attention to detail and problem solving skills

- Have strong organizational and planning skill in a fast-paced and fast-growing environment.

- A creative mind with an ability to propose improvements

- Proactive approach rather than reactive 

- Good inter-personal skills

- Able to engage with people

- An analytical mind with strong business acumen with customer-oriented approach

The salary range posted below refers only to positions that will be physically based in New York City. As with all roles, Medidata sets ranges based on a number of factors including function, level, candidate expertise and experience, and geographic location. Pay ranges for candidates in locations other than New York City, may differ based on the local market data in that region. The base salary pay range for this position is $96,000 to $128,000.

Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission under the terms of applicable plan documents, while many of Medidata’s non-sales positions are eligible for annual bonuses. Additionally, Medidata provides best-in-class Benefits. We believe that benefits should connect you to the support you need when it matters most and should help you care for those who matter most. For that reason, we provide an array of options to help support you physically, financially and emotionally through the big milestones and in your everyday life.

Equal Employment Opportunity

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Covid Statement

Our Company requires all U.S. employees to be fully vaccinated against COVID-19 and to provide documentation of full vaccination, unless qualified for a medical, religious or state-required accommodation or otherwise exempt consistent with applicable law. Although accommodation requests will be considered (and granted where appropriate/possible), it may be determined that a candidate is unable to adequately perform the essential functions of the position without imposing an undue hardship due to customer requirements, staffing needs, or other business reasons. Definition of full-vaccination: Employees are considered to be fully vaccinated two weeks after their second dose in a 2-dose series or two weeks after a single-dose vaccine.